Skip to content

Meeting Minutes

Meeting Minutes Template

Weekly meeting minutes are required for every team meeting and contribute to your participation grade.

Required Elements

Each set of meeting minutes must include:

Element Description
Date & Time When the meeting occurred
Attendees Who was present
Agenda Topics discussed
Decisions What was decided
Action Items What, Owner, Due Date, Status, Notes

Template

# Meeting Minutes — [Date]

**Team:** [Team Name]
**Attendees:** [Name 1, Name 2, ...]
**Absent:** [Names]

## Agenda
1. [Topic 1]
2. [Topic 2]
3. [Topic 3]

## Discussion Summary

### [Topic 1]
- Key points discussed
- Decisions made

### [Topic 2]
- Key points discussed
- Decisions made

## Action Items

| # | What | Owner | Due Date | Status | Notes |
|---|------|-------|----------|--------|-------|
| 1 | [Task description] | [Name] | [Date] | New | |
| 2 | [Task description] | [Name] | [Date] | In Progress | |
| 3 | [Task description] | [Name] | [Date] | Completed | |

## Next Meeting
[Date and time of next meeting]

Action Item Statuses

  • New — just identified, not started
  • In Progress — work has begun
  • Completed — finished
  • Blocked — cannot proceed

Tips

  • Assign action items during the meeting, not after
  • Be specific in task descriptions — "Research deployment options" is better than "Work on deployment"
  • Start each meeting by reviewing previous action items
  • Minutes are graded on completeness and usefulness for team planning

Example

View a completed meeting minutes example to see the format in action.